Use Cases

Datieve works for any team with a large file archive on a NAS. Here's how different industries use it.

Architecture & Engineering

Architecture and engineering firms deal with massive file archives. CAD drawings, blueprints, specifications, renderings—organized by project, client, and revision.

The problem isn't storage. It's finding the right file when you need it. Which revision of the floor plan? Where's the structural report from the site survey?

Datieve indexes everything. Architects search by project name, file type, or date. Results come back instantly, even across millions of files.

Common file types

  • .dwg, .dxf (AutoCAD)
  • .rvt (Revit)
  • .skp (SketchUp)
  • .pdf (drawings, specs)
  • .ifc (BIM)

Example search

"Find all .dwg files from Project Riverside modified in the last 6 months"

Legal & Compliance

Law firms and compliance teams manage contracts, case files, and regulatory documents. Retention requirements mean files stick around for years—or decades.

When a client calls asking about a contract from 2019, you need to find it fast. When auditors ask for all documents related to a vendor, you can't spend hours digging.

Ghost file tracking is particularly useful here. If a document was deleted, Datieve shows when it existed and when it was removed—important for audit trails.

Access control example

Create groups for different practice areas. Corporate lawyers see corporate files. Litigation sees litigation files. HR only sees HR-related documents.

Ghost file use

"Show me all deleted files from the Acme Corp folder in the last 90 days"

Media & Creative

Video production companies, photography studios, and design agencies accumulate terabytes of media files. Raw footage, edits, exports, assets.

Cloud storage is expensive at this scale, and upload speeds make it impractical. The files live on local NAS or SAN storage.

Datieve lets editors and designers search the archive from their workstation. Find that B-roll from last year's shoot. Locate the approved logo files. All without leaving your desk.

Common file types

  • .mov, .mp4, .mxf (video)
  • .psd, .ai, .indd (Adobe)
  • .raw, .cr2, .nef (photography)
  • .wav, .aiff (audio)

Typical archive size

Many media companies have 5-50TB of files. That's millions of indexed items. Datieve handles this without breaking a sweat.

Manufacturing & Industrial

Manufacturing companies maintain technical documentation, part specifications, quality reports, and equipment manuals. Often spanning decades of production.

Engineers need to find documentation for parts that were designed 15 years ago. Quality teams need to pull inspection reports for specific batches.

Datieve makes the archive searchable without migrating to a new system. Your existing folder structure stays intact.

Common searches

  • Part numbers and specifications
  • Equipment manuals by model
  • Quality reports by date range
  • Supplier documentation

Healthcare & Research

Research institutions and healthcare organizations handle sensitive data that can't leave their network. HIPAA, GDPR, and institutional policies prohibit cloud storage for many file types.

Datieve runs entirely on-premise. File metadata stays in a local database. The only external communication is a daily license check that sends file counts—not content.

Role-based access ensures researchers only see files relevant to their projects.

Privacy considerations

Datieve indexes metadata (file names, paths, sizes, dates). It does not read file contents. No PHI is transmitted externally.

Access control

Restrict access by research group, department, or project. Audit logs track who searched for what.

Not sure if Datieve fits your use case?

If you have files on a NAS and need to search them, Datieve probably helps. Reach out and we'll discuss your specific situation.

Contact us